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Manpower planning for enterprise

Headcount, budget and org structure on one ledger

One approved manpower plan that the org chart, hiring and budgets all run from. A budget versus actual you can defend to the board, down to the position.

Book a demo See how the year runs
6Approvals waiting on you

How the year runs

One planning cycle, from targets to variance

The plan approved in March is the same object the org chart, hiring and variance reports read from in October. No copies, no spreadsheet in between.

  1. 1

    Set targets, build scenarios

    AOP headcount and cost targets per department. Draft budget, bullish and conservative plans side by side.

  2. 2

    Fund positions

    Every position has a job profile, grade, manager and cost. Fund from the department budget or merge vacant positions.

  3. 3

    Approve and go live

    Activation points the whole organisation at one live plan. No copies, no drift.

  4. 4

    Hire and reconcile

    Approved positions open requisitions in your ATS. Joiners, exits and manager changes flow back from the HRMS.

  5. 5

    Track budget vs actual

    Variance by department and month, drilled to the position. Re-forecast at H1 as a new scenario.

Roll over. Clone the approved plan as next year's baseline and the cycle starts again.

Features

Manpower planning is the spine. Agents and every screen run on it.

Every screen reads the same positions, people and ledger. Change a position in one place and the org chart, the budget, the approvals and the variance report all move together.

Agents do the legwork. People keep the authority.

Ask in plain language. The agent reads the same positions, ledger and occupancy data as you, finds what needs a decision, and drafts the change. Nothing goes live until a person with the right permission approves it.

  • Finds what you would have missed. Seats past their backfill date, demand waiting on budget, wallets about to run dry, requisitions open too long.
  • Drafts, never applies. Every proposal is validated against live configuration, checksummed, and routed to a named approver. The agent cannot approve its own work.
  • Only sees what you can see. Agent authority is the intersection of your permissions and the scopes you granted. Compensation stays hidden unless you hold that grant.
  • Works where you already chat. Connect Claude or any MCP client. Every connection is scoped, logged and can be revoked at any time.
Add a CFO step for any position above ₹25 L in India. Why is Digital Growth 8% over plan this quarter? What did the sales team say about incentives in the May pulse?

An org chart that knows who is leaving, who is coming, and what each seat costs

Every node is a position, not a person. Vacant, offered, filled and serving-notice states come from dated occupancy, so the chart is never a drawing someone forgot to update.

  • Move a position, change a manager or transfer a person as separate, approved commands.
  • Scrub to any past date and see the reporting lines and cost as they were.
  • A sandbox for restructures that touches nothing until you submit it for approval.
  • Every position starts from an approved job profile: grade, CTC band, job description.

Org chart

Marketing · FY27 live plan · as of today

Every change approved, every change on the record

Position, budget, requisition and leave requests land in one inbox. Each carries a frozen summary of what was asked, the budget impact, and every step in the chain with who decided and when.

  • Chains are decided by policy at submit: amount, grade, entity or department can add a step.
  • Approve from the inbox, from email, or from the position itself. Same request, same record.
  • Full audit trail: actor, before state and complete after state on every change. Records are disabled, never deleted.
  • Scoped roles by organisation, legal entity or org-unit subtree. Compensation visibility is a separate grant, enforced server-side.
  • Multi-entity from day one: fiscal calendar per legal entity, costs in local currency, FX frozen at plan approval.

Approvals

6 waiting on you · Marketing, Digital Growth

A budget you can add up

Every department budget is a ledger. Allocations, reservations, transfers, returns and releases are entries with a date and an approver. The balance is the sum, never a number someone typed.

  • Pending approvals show as projected commitments before a rupee moves.
  • Local currency on every entry, reporting currency at the FX rate frozen at plan approval.
  • Exports carry both amounts and the rate, so Finance can reconcile without asking.

Budget ledger

Marketing · FY27 · INR
Opening allocation1 Apr · plan activation · S. Mehta2,40,00,000
Reserved for POS-0418, Regional Marketing Manager12 Jun · offer extended · REQ-2291−18,40,000
Transfer in from Digital Growth3 Aug · approved by S. Mehta, CFO25,00,000
Reserved for POS-0433, Content Designer21 Aug · offer extended · REQ-2288−7,60,000
Released on closing POS-037728 Feb · awaiting Finance approval · not counted11,20,000
Available, computed from entries2,39,00,000
Committed 62%Pending approvals 9%Free 29%

Budget versus actual, explained to the position

Variance by department, legal entity and month. Click a bar and you get the positions behind it: the unplanned hire, the early joiner, the backfill that took four months.

  • Actuals come from dated occupancy, so a November joiner costs five twelfths of the year.
  • Dashboards built from a metric catalogue. Save one per role, share it, drill from any number.
  • Compare scenarios side by side before the plan is approved.

Budget vs actual

Marketing · people cost · ₹ L
−1.8% year to date. September over by ₹6.4 L: 3 unplanned hires in Digital Growth.Drill to positions

Works with the HRMS and ATS you already run

Your HRMS stays the system of record for people. Workplanr is the system of record for the plan, and reconciles the two every day. Oracle HCM through its API; Workday, SAP SuccessFactors, Darwinbox, Keka and any other HRMS through scheduled CSV feeds over S3 or SFTP. Every feed is previewed and dry-run before it is applied.

Oracle HCM CloudWorkdaySAP SuccessFactorsDarwinboxKekaTurboHireAmberWhatsAppGoogle sign-in

HRMS sync

Oracle HCM · daily run · 6 Sep, 06:00 IST
12,418rows read
37joiners applied
21exits applied
4unmatched, in review

Unmatched rows wait in a review queue. Nothing is auto-created from a file.

Ask employees how it is going, in a conversation

Pulse and conversational surveys over WhatsApp, email and in-app. The agent asks the follow-up a good HRBP would, then groups themes and scores sentiment.

  • Identified, or identity withheld. Cohorts under five never shown.
  • Results by department and manager, on the same org tree as the plan.

Attune listening

May pulse · conversational · WhatsApp and in-app
Identity withheld from reports. Cohorts under 5 are never shown.

Leave and WFH, approved by the real manager

Requests route to the manager on the live position, not a mapping sheet. Dated policies, working calendars and holiday lists per legal entity.

  • Balances per policy, with effective dates and versions.
  • Approved in the same inbox as positions, budget and hiring.

Leave and attendance

A. Desai · Brand Manager · September
Manager resolved from the live position, not a stale mapping.

Appraisals calibrated against a target curve

Self, manager and calibration stages. Bell-curve targets per workflow, soft or hard enforcement, live distribution while managers rate.

  • 360 feedback with nominations and no-login peer forms.
  • Outcomes feed increment letters and the next planning cycle.

Performance and calibration

FY26 appraisal · Marketing · 42 people
Soft or hard enforcement of the target curve, per workflow. 360 feedback feeds the same record.

Letters generated, policies published, files in one place

Offer and HR letters from templates in batches, with expiring share links. Policies and handbooks published to staff or to the public.

  • Employee documents with who uploaded what and when.
  • Templates merge from the same positions and appraisal outcomes.

Documents and policies

Generated letters, employee files, published policies
Employee documents in one place, with who uploaded what and when.

Who uses it

Each role gets its own home page and only its part of the plan

CHRO

One plan, one org, one story

One approved plan for the year that the org chart, hiring and appraisals all run from, with the audit trail behind every number that reaches the board.

CFO and FP&A

Budgets, ledger, budget vs actual

Allocate department budgets, approve top-ups and transfers, watch commitments, compare scenarios, and sign off budget versus actual by department and month.

HR business partners and HR ops

Planning, positions, requisitions, HRMS

Build and clone plans, create and re-grade positions, raise requisitions, process resignations, decide backfill or close, and keep the HRMS feed reconciled.

Managers and employees

One inbox, self-service

Managers approve positions, budget, hiring and leave in one place and run goals and appraisals for their team. Employees get goals, feedback, surveys, requests and documents.

See your own next planning year, not a canned demo

Send one department's headcount sheet and its budget. We load it before the call, so you spend the hour on your numbers: seats, wallet, an approval chain and the variance you would report to the board.

Book a walkthrough
60 minutesone call, your numbers on screen
Under NDAsample data first if you prefer
Nothing storedyour sheet is deleted after the call

In the hour

  • 1Your org loaded as positions and seatsfrom a CSV or an HRMS extract
  • 2One department's budget as a ledgerallocations, reservations, what is left
  • 3A position request through an approval chainwith the agent drafting it
  • 4Plan versus actual for last quarterby month, in your reporting currency
  • 5Your questions, answered on the datasecurity, roles, rollout, integrations